Membership

- Members shall be fully paid up and have had their application for membership approved by the Committee.
- Honorary Members may be persons or organisations with an interest in supporting and promoting the Association’s Purposes of Association. Honorary Memberships are bestowed by the Committee and are valid for one year and may be renewed by the Committee annually.

Revocation of Membership
- With valid reason the Committee may withdraw Membership.
- The “party” in question shall receive notice two weeks prior to the Committee Meeting to adjudicate on the case. The term "valid reason" is to denote actions contrary to the purpose or reputation of the Association. At the meeting the party in question will have the opportunity to defend their actions/position before any vote. In the event the "party" fails to attend the Committee Meeting, the Committee may proceed with the Meeting.

Subscriptions

- The Association Year will be from the 1st February to the 31st January. Subscriptions are due on the 1st February. Members’ subscriptions not paid within one month are deemed to be in arrears. New Members joining after the month of April may pay on a quarterly pro rata basis.

Voting

- Only Subscribing Members may vote at Annual and Extraordinary General Meetings. The Chairman shall have a second, casting vote to be used as necessary. Voting at all Meetings shall be allowed on published Agenda Items by E-mail. An E-mail vote is NOT counted as a Member being present to form a quorum.

Proxy Votes

- A Member who is entitled to vote, but cannot attend a meeting, may nominate a proxy in his stead. This may be achieved by notifying the Secretary who the proxy will be, prior to the meeting. Such proxy votes will be deemed to help establish a quorum.


The Committee
The duties of the Committee are as follows:

The Chairman:
To conduct all Meetings and represent the Association.
To create Sub-Committees as necessary.
To appoint Sub-Committee Heads.
To be a member of all Sub-Committees.
To schedule meetings of the Committee as needed.
To ensure the Purposes of the Association are met.
To hold a second, casting vote.

The Secretary:
To keep all records and membership lists.
To conduct the business of the Association in accordance with the requirements of the Committee and Members.
To record the minutes of all Meetings.

The Treasurer:
To collect all Membership Fees and Subscriptions.
To safe keep the funds and resources of the Association.
To prepare accounts on a monthly basis.
To prepare a Report for the Annual General Meeting.


Four General Members:

To assist in the running and management of the Association as necessary.

Meetings

Committee Meetings
- Decisions shall be by simple majority vote.
- A Quorum shall be four Members.

Annual General Meetings (AGM)
- The AGM will be held on the second Thursday of January unless otherwise notified four weeks in advance to all members.
- The Agenda shall include:
- Receive the Chairman's Report.
- Receive the Secretary’s Report.
- Receive the Treasurer’s Report.
- Approve the Accounts.
- Appoint Auditors.
- Election of the Committee.
- Review Subscriptions.
- Any Other Business.
- Members will be notified by the Secretary of the time, place and Agenda of all General Meetings a clear four weeks in advance.
- Other items for inclusion on the Agenda must be received by the Secretary fourteen days prior to the Meeting and he shall advise the final agenda to all members at least one week prior to such meeting.
- Existing Committee members shall automatically stand for re-election unless they have informed the Secretary otherwise. Other candidates for committee positions should be present at the meeting (or have informed the Secretary that they are willing to stand for election in their absence).
- A quorum for any General Meeting shall be 60% of the voting membership.
The Secretary shall provide a Membership List for the Meeting.

Extraordinary General Meetings.
- May be called by ten Full Members or five Committee Members each informing the Secretary that they wish to call such a meeting and giving details of the reason for such a meeting. Upon receiving such notification the Secretary shall give members at least four weeks notice of such meeting, detailing the date and venue of the meeting and the agenda for such meeting. Only such items which appear on the published agenda may be considered at these meetings.


Communications
- The Association shall maximise the use of technology. As such e-mail will be used as the preferred means of communication. In this context any reference to "notify" in these rules shall indicate communication by Email. The word "post" or "posted" shall signify that the details will be posted on the Association’s Official Web Site, which will be construed to be sufficient indication.

Alterations or Additions to the Rules

- Alteration or addition to the Rules shall be made only at a General Meeting. Such Alteration or Additions to the Rules shall be in accordance with established procedures as detailed above.

Winding Up.
- If at any stage the Association shall be wound-up or terminated, the proceeds of all the assets, after settlement of all liabilities, will be donated to a single registered charity.

Copyright 2004 by BBAP
The British Business Association - Phuket (BBA-P) was formed in 1998
Contact e mail is: honsec@bbap.org